At the cutting edge of fashion, our Client is a global design and manufacturing business with its headquarters in the heart of London. They have been established for over 30 years and are an expanding business with a worldwide client base.
We currently have an exciting opportunity for an PA/Office Manager to be part of the thriving business where you can learn and develop all whilst supporting the growth of the business. It is essential that the candidate has previous experience working in an office environment, performing PA duties, and providing support to management.
Main Responsibilities will include:
• Primarily to support and assist a dynamic CEO/Owner on business and personal related tasks, ensuring all their priorities are met
• Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Diary management – organising meetings / arranging appointments
• Preparing letters, presentations, and reports
• Implementing and maintaining processes and procedures/ office administration systems
• Support the Board and Senior Leadership team as required to ensure that company goals and objectives are accomplished, and operations run efficiently
• Format information for internal and external communication – memos, emails, presentations, reports
• Liaison between upper management and employees, communicating with internal and external parties on various projects and tasks
• Act as the point of contact among executives, employees, clients building management and other external partners
• Management of content and flow of information to senior executives in a timely and accurate manner
• Make travel and accommodation arrangements for the company
• Maintaining and monitoring budgets and expenses
• Managing office supply inventory & maintenance
• Review and approve all suppliers’ contracts
• Dealing with correspondence, complaints, and queries
• Oversee business project and explore any new business ventures or opportunities
• Manage, coach, and develop office admin staff
• Arranging dinners, social events, and public appearances; Organize team communications and plan events, both internally and offsite
Person Specifications:
• Previous experience in PA /Office Management roles ideally in fashion/retail industry supporting executive levels
• Highly professionalism, practices strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Excellent communication skills, written and verbal with all levels
• Exceptional time-management/organisational skills, producing high quality of work
• Ability to work well under pressure and manage multiple priorities
• Adaptable team player willing to go the extra mile and rise to any challenge
• Confident in working independently, problem-solving and developing ideas
• Strong business and commercial acumen
• Proficiency in Microsoft Office with aptitude to learn new software and systems
• Preferably had experience using the full Microsoft Office suite